Ciblis allows institutions to catalogue and publish their collections on the internet. Works of art and historical importance that have sometimes been forgotten can finally be brought to light. Since every object is different, the museum model can be customized to suit your particular needs

Object descriptions

Museum objects are entered in Ciblis by filling in an object description. The wide range of possible objects, e.g. paintings, sculptures, photos, etc., requires a great deal of flexibility. This is why the functionality to create custom forms for several types of object has been included.

Object selections

Object selections allow users to easily create lists of objects and review what descriptions have been changed/added recently. This way it’s easy to retain an up-to-date overview of a museum collection.

Document store

The document store in Ciblis is a separate application that allows you to upload digitized documents, images, paintings, photos, etc. This centrally managed application ensures that you need to upload them only once, like e.g. reading room regulations. You may link files from an archive or object description to this document store, offering you the possibility to digitize your entire collection.


The desktop is the front-end of the Ciblis application and what the general public uses to access the catalogue. The look and feel of this desktop can be configured to the preferences of the user, but the mechanism behind it remains the same. The following screenshots display three different desktops that are all configured in Ciblis.

All catalogued data serves no purpose if it cannot be readily accessed through a central portal. The desktop module is used to set up a user-friendly and attractive environment where records can be quickly retrieved.

Next to a Google-like search option, based on the high-performance Apache Lucene search engine, the familiar, simple and advanced search serves to help visitors obtain the search results of their choice.

Since the whole system is internet-based and internet-connected, visitors may redirect their search to other sources on the internet without the need to retype their search criteria, like e.g. Wikipedia.
Another option, recently added, is to browse the archival catalogue via its inherent ‘tree structure’. Because an archive is described according to the ISAD(G) standards, this option gives an immediate collection overview. Users can easily navigate from a general archive to a more specific level.

When a user navigates to an archive or object description, using either the search or browse function, all publicly available information that was registered is shown.

An inherent advantage of Ciblis is the fact that it is currently being used as a library, museum and archive application. This allows users, if desired, to create a desktop that caters to all these needs. It is perfectly possible to handle the library, museum collection and archive of one institution in the same place. This ensures a user-friendly experience and the most effective presentation of your entire collection and expertise.

Finally, a desktop can be used to publish newsletters and keep visitors updated on the latest news about your institution.